Student Schedule Guidelines

Students are responsible for attendance and grades in the originally scheduled class until the change is confirmed in PowerSchool. It is the student's responsibility to confirm any schedule changes with their counselor before attending the new class.

Student schedules are built around the required/requested courses. Teacher choices are not taken into consideration.
CTHS POLICY
Cherokee Trail High School does not make teacher changes. However, extenuating circumstances may necessitate an exception to this policy. In such cases, the following procedure must be followed:

1. The parent and student must contact the teacher and make a good faith effort to correct the situation. Cherokee Trail teachers would prefer that all concerns are brought to their attention as soon as any situation arises so they are informed of the parent/student concerns.
2. If the situation cannot be remedied, the parent and student must meet with the Department Coordinator and the teacher. The Department Coordinator will review the situation and make a recommendation to remedy the situation.
3. If a change is warranted and recommended, the Department Coordinator will make a recommendation for change to the administrator who oversees their department. If the administrator approves a change, he/she will work with the student’s counselor to make a change that is the least disruptive to the student’s current schedule and to the balance of the existing classes.

Students may meet with their counselor to address the following schedule error corrections:

• Student does not have the prerequisites to take a scheduled class
• Student has already passed the class and it is not a repeatable class
• Level changes (requires a fully completed Level Change Form--see below for procedure)
• Error in the schedule (missing a core class or short the required number of classes for grade level)
• Additional classes to meet college requirements/graduation requirements

All schedule errors must be addressed in person by the student during the first two days of school. Email requests will not be considered.

Requests that will not be considered:

• Elective changes
• Teacher changes
• Periods off/lunch preference
• Changes to accommodate parent/student work schedules

2nd Semester Schedule Repairs:

• Must meet the criteria above
• Scheduling errors can be addressed in person by the student during the first two days of the semester following the scheduling policy outlined above.

If there is a need to drop a class during the first four weeks of the semester, a WP/WF form will be required.

• When a student, despite his/her own significant efforts is unable to continue satisfactorily in a class, the student's teacher may initiate a WP/WF request on the student's behalf. The process is completed upon final approval of the Department Coordinator, student's parent, and counselor.
• A grade of WP/WF will be entered on the student's transcript as an indication of work attempted.
• WP/WF will not be calculated into the student's cumulative grade point average.

After the fourth week of the semester, a student requesting to drop a class will receive an F on their transcript.

• The student must obtain a Drop with an F Form from their teacher.
• A permanent grade of F will be recorded on the transcript and negatively impacts the student's GPA.
• If the drop makes the student short the required number of courses, the student will not be allowed to drop the class.
• Drop with an F Form must be approved by the Department Coordinator and must also be signed by the student's teacher, parent, and counselor.

A level change is appropriate only if it is determined that the student is either above or below the current class's academic level. The decision to change levels is made by the teacher, parent, and the student. As students were allowed to select their core classes in the spring, any student who wishes to level change down must remain in the class for four weeks before a level change will be considered; additionally, the student must take the first unit test. Students who wish to level change up may initiate the level change process immediately. 

If a level change is appropriate, the procedure below should be followed:

• The student must first discuss the level change with their teacher. If the teacher agrees with the change, they will send the student to the Department Coordinator.
• If the Department Coordinator also agrees with the level change, they will provide the student access to the electronic Level Change Form. 
• Once the form is submitted, the parent must email the Department Coordinator affirming their approval of the change.
• Before the level change process may begin, the student must have completed all homework, assignments, and tests to the best of their ability and must have sought assistance from the teacher.
• Level changes may be made up through the end of the first 9 weeks of the semester.
• The letter grade at the time of the level change accompanies the student to the new class.
• Level changes are only for core classes (i.e. Chemistry Honors to Chemistry).